If a notary suspects fraud or that a signer is not acting voluntarily, they should refuse to notarize the document and report the issue to the appropriate authorities. Notaries must ensure the authenticity and voluntariness of the notarization process.
The primary ethical responsibility of a notary is to remain impartial and avoid any conflicts of interest. This means the notary should not favor any party involved in the notarial act and should provide services fairly and objectively.
In Mississippi, notaries are allowed to charge fees for their services, but these fees must adhere to the limits set by state law. Notaries should be familiar with the fee schedule and ensure they do not exceed the allowed amounts.
If a signer is unable to physically sign the document, they may direct someone else to sign on their behalf. The notary can then notarize the document, but the signer’s intention and direction must be clearly documented, and the notary should follow specific procedures for such cases.
In Mississippi, a felony conviction typically results in the automatic revocation of a notary's commission. Notaries are expected to uphold high ethical and legal standards, and a felony conviction can disqualify them from holding the position.
