CMAA Human Resources and Personnel Administration

Question 1

When a new employee is hired, which form must be completed to verify their legal authorization to work in the United States?

Accepted Answer

I-9 (Employment Eligibility Verification)

Answer

The I-9 form, issued by U.S. Citizenship and Immigration Services (USCIS), must be completed by every new employee within three days of hire to verify identity and work authorization. The W-2 is a year-end tax document, the 1099 is for independent contractors, and the SS-4 is for obtaining an EIN.

Question 2

A newly hired medical administrative assistant wants to adjust how much federal income tax is withheld from each paycheck. Which form should they submit to their employer?

Accepted Answer

W-4

Answer

The W-4 (Employee's Withholding Certificate) tells the employer how much federal income tax to withhold based on the employee's filing status and adjustments. It can be updated at any time. The W-2 is the year-end earnings summary sent to the employee, not a form the employee submits.

Question 3

Under the Family and Medical Leave Act (FMLA), how many weeks of unpaid, job-protected leave per year are eligible employees entitled to?

Accepted Answer

12 weeks

Answer

FMLA provides up to 12 weeks of unpaid, job-protected leave per year to eligible employees (those who have worked at least 12 months and 1,250 hours for a covered employer) for qualifying reasons such as serious health conditions, childbirth, or family caregiving.

Question 4

An employee at a medical practice claims they were passed over for a promotion because of their religion. Which federal law governs this type of workplace discrimination complaint?

Accepted Answer

Title VII of the Civil Rights Act of 1964

Answer

Title VII of the Civil Rights Act of 1964 prohibits employment discrimination based on race, color, religion, sex, or national origin. Religious discrimination in promotion decisions falls squarely under Title VII, enforced by the EEOC. The ADA covers disability discrimination, and OSHA governs workplace safety.

Question 5

When maintaining personnel files, which of the following is required by the ADA and FMLA to protect employee privacy?

Accepted Answer

Keep medical and disability-related records in a separate, confidential file apart from general employment records

Answer

The ADA and FMLA require that employee medical and disability-related information be kept in a separate, locked file, distinct from general employment records (performance reviews, tax forms, etc.). Commingling these records violates federal confidentiality requirements.

CMAA - Certified Medical Administrative Assistant Practice Test

CMAA - Certified Medical Administrative Assistant Practice Test

CMAA Human Resources and Personnel Administration