OMST Records Management

Question 1

Which filing system arranges records based on letters of the alphabet?

Accepted Answer

Alphabetic filing

Answer

Alphabetic filing organizes records by name or title in A–Z order, the most common system in US offices.

Question 2

What is the primary purpose of a records retention schedule?

Accepted Answer

To specify how long records must be kept before disposal

Answer

A retention schedule defines the minimum legal and operational time period each record type must be kept.

Question 3

Which term describes the systematic process of destroying records that have exceeded their retention period?

Accepted Answer

Purging

Answer

Purging is the authorized destruction or deletion of records that no longer have legal, operational, or historical value.

Question 4

What does the acronym ARMA stand for in the records management field?

Accepted Answer

Association of Records Managers and Administrators

Answer

ARMA International (formerly Association of Records Managers and Administrators) sets standards and best practices for records management.

Question 5

In a numeric filing system, what is typically used to cross-reference a record to its assigned number?

Accepted Answer

An alphabetic card index

Answer

An alphabetic card index (or name index) provides a cross-reference so users can look up a name and find the corresponding file number.

OMST - Office Management Specialist Test Practice Test