OMST Project and Event Coordination 1 — Questions and Answers
Question 1: Which project management tool visually displays a project schedule showing tasks, durations, and dependencies as horizontal bars?
- PERT chart
- Gantt chart (Correct answer)
- Fishbone diagram
- Kanban board
Correct answer: Gantt chart
A Gantt chart is a bar chart that maps project tasks against a timeline, making schedule and dependency relationships easy to visualize.
Question 2: When planning a corporate event, which step should come first?
- Book the catering
- Define the event's objectives and budget (Correct answer)
- Send invitations
- Create the program
Correct answer: Define the event's objectives and budget
Establishing objectives and budget provides the foundation for every subsequent decision in the event planning process.
Question 3: What is a project 'milestone'?
- The total project budget
- A significant checkpoint or deliverable marking progress (Correct answer)
- A list of all project tasks
- The final project deadline only
Correct answer: A significant checkpoint or deliverable marking progress
A milestone is a key event or deliverable in a project that signals the completion of a major phase and helps track overall progress.
Question 4: Which document outlines a project's scope, objectives, stakeholders, timeline, and budget?
- Meeting minutes
- Project charter (Correct answer)
- Work breakdown structure
- Risk register
Correct answer: Project charter
A project charter formally authorizes the project and serves as the agreement between the project manager and stakeholders on scope and goals.
Question 5: When negotiating vendor contracts for an event, which factor is most important to clarify upfront?
- The vendor's social media presence
- Cancellation and refund policies (Correct answer)
- The vendor's founding year
- Whether the vendor accepts personal checks
Correct answer: Cancellation and refund policies
Understanding cancellation and refund policies protects the organization financially if the event must be postponed or cancelled.
Question 6: What is a 'work breakdown structure' (WBS)?
- An HR performance evaluation tool
- A hierarchical decomposition of project work into manageable tasks (Correct answer)
- A financial budget spreadsheet
- A daily task checklist
Correct answer: A hierarchical decomposition of project work into manageable tasks
A WBS breaks the total project scope into smaller, manageable components, making it easier to assign, schedule, and track work.
OMST Project and Event Coordination 1
Which project management tool visually displays a project schedule showing tasks, durations, and dependencies as horizontal bars?