OMST Records Management

Question 1

Which filing system arranges records based on letters of the alphabet?

Accepted Answer

Alphabetic filing

Answer

Numeric filing

Answer

Geographic filing

Answer

Subject filing

Question 2

What is the primary purpose of a records retention schedule?

Accepted Answer

To specify how long records must be kept before disposal

Answer

To track employee attendance

Answer

To index electronic files

Answer

To assign file cabinet locations

Question 3

Which term describes the systematic process of destroying records that have exceeded their retention period?

Accepted Answer

Purging

Answer

Archiving

Answer

Indexing

Answer

Cataloging

Question 4

What does the acronym ARMA stand for in the records management field?

Accepted Answer

Association of Records Managers and Administrators

Answer

American Records Management Association

Answer

Administrative Records and Media Alliance

Answer

Automated Records Management Application

Question 5

In a numeric filing system, what is typically used to cross-reference a record to its assigned number?

Accepted Answer

An alphabetic card index

Answer

A color-coded label

Answer

A barcode scanner

Answer

A tickler file

Question 6

Which of the following is an example of a vital record?

Accepted Answer

An incorporation certificate

Answer

A staff birthday list

Answer

A break room schedule

Answer

A supply order form