California State Jobs Exam Alphabetical and Numerical Filing 2

Question 1

When filing documents alphabetically, how should you handle names that begin with 'Mc' versus 'Mac'?

Accepted Answer

File them as if both are spelled Mac

Answer

Standard filing rules treat Mc and Mac as the same prefix, filing them as if both were spelled Mac.

Question 2

A California state office receives documents numbered 1045, 1054, 1405, and 1450. In ascending numerical order, which document is filed third?

Accepted Answer

1405

Answer

1045 < 1054 < 1405 < 1450, so 1405 is the third document.

Question 3

How should you file a document from the 'Department of Motor Vehicles' in an alphabetical system that uses the 'as written' rule?

Accepted Answer

Under D for Department

Answer

The 'as written' rule files documents under the first word as it appears, which is Department.

Question 4

Which of the following is the correct alphabetical order for filing purposes?

Accepted Answer

San Bernardino, San Diego, San Francisco, San Jose

Answer

After 'San,' compare the next word alphabetically: Bernardino, Diego, Francisco, Jose.

Question 5

A state agency uses a terminal-digit filing system. Which file number would be stored closest to file 23-45-67?

Accepted Answer

22-44-67

Answer

Terminal-digit filing groups by the last two digits first. File 22-44-67 shares the terminal digits 67.

California State Jobs Exam Practice Test