California State Jobs Exam Alphabetical and Numerical Filing 2

Question 1

When filing documents alphabetically, how should you handle names that begin with 'Mc' versus 'Mac'?

Accepted Answer

File them as if both are spelled Mac

Answer

Always file Mc before Mac

Answer

File them separately in their exact spelling order

Answer

Group all Mc and Mac names at the end of M

Question 2

A California state office receives documents numbered 1045, 1054, 1405, and 1450. In ascending numerical order, which document is filed third?

Accepted Answer

1405

Answer

1045

Answer

1054

Answer

1450

Question 3

How should you file a document from the 'Department of Motor Vehicles' in an alphabetical system that uses the 'as written' rule?

Accepted Answer

Under D for Department

Answer

Under M for Motor

Answer

Under V for Vehicles

Answer

Under C for California

Question 4

Which of the following is the correct alphabetical order for filing purposes?

Accepted Answer

San Bernardino, San Diego, San Francisco, San Jose

Answer

San Bernardino, San Diego, San Jose, San Francisco

Answer

San Diego, San Bernardino, San Francisco, San Jose

Answer

San Jose, San Francisco, San Diego, San Bernardino

Question 5

A state agency uses a terminal-digit filing system. Which file number would be stored closest to file 23-45-67?

Accepted Answer

22-44-67

Answer

23-45-68

Answer

24-46-66

Answer

23-46-67

Question 6

When filing state employee records, you encounter two employees named 'James Smith.' What is the best next step?

Accepted Answer

Use their middle names or initials to differentiate

Answer

File them together in the same folder

Answer

Assign arbitrary numbers to each

Answer

File the one hired first in front