California State Jobs Alphabetical and Numerical Filing Questions and Answers

Question 1

You are tasked with filing folders for four new state vendors. According to standard alphabetical filing rules, what is the correct order for the following names?

1. J & R Supplies
2. Jones & Sons Inc.
3. J R's Office Supply
4. Jones, Adam

Accepted Answer

1, 3, 4, 2

Answer

4, 2, 1, 3

Answer

1, 2, 3, 4

Answer

3, 1, 4, 2

Question 2

A new set of records needs to be filed alphabetically. Which of the following business names should be filed FIRST?

A. The Corner Store
B. 24-Hour Express Shipping
C. Twenty-First Century Solutions
D. A-1 Best Cleaners

Accepted Answer

24-Hour Express Shipping

Answer

A-1 Best Cleaners

Answer

The Corner Store

Answer

Twenty-First Century Solutions

Question 3

Which of the following sets of names is filed in the correct alphabetical order?

Accepted Answer

C. Brown, C.; Brown, Charles; Browne, Charlie; Browning, Chris

Answer

A. Saint John, Mary; St. James, Robert; Saito, Ken; Salerno, Anna

Answer

B. MacGregor, Ian; Mack, David; Macey, Laura; MacDonald, Erin

Answer

D. De La Cruz, Maria; DeAngelo, Frank; Dean, James; Decker, William

Question 4

In a straight numerical filing system, files are arranged in simple ascending order. If you have files numbered 10-112, 10-113, 10-115, and 10-116, where should a new file numbered 10-114 be placed?

Accepted Answer

Between files 10-113 and 10-115

Answer

Before file 10-112

Answer

After file 10-116

Answer

At the very end of the entire filing system

Question 5

An employee is filing a document that could be requested under two different names: 'California Department of Forestry' and its common acronym 'Cal Fire'. To ensure the document can be located easily under either name, what is the most appropriate filing aid to use?

Accepted Answer

A cross-reference sheet

Answer

A charge-out guide

Answer

An out folder

Answer

A subject heading

Question 6

When filing business names, which of the following is the last indexing unit for 'The Law Offices of Peter M. Black, Jr.'?

Accepted Answer

Jr.

Answer

The

Answer

Law

Answer

Black

You are tasked with filing folders for four new state vendors.According to standard alphabetical filing rules, what is the correct order for the following names?1.J & R Supplies2.Jones & Sons Inc.3.J R's Office Supply4.Jones, Adam

You are tasked with filing folders for four new state vendors.
According to standard alphabetical filing rules, what is the correct order for the following names?
1.
J & R Supplies
2.
Jones & Sons Inc.
3.
J R's Office Supply
4.
Jones, Adam