CA Communication & Documentation 3

Question 1

Which section of a DACS-compliant finding aid records who has physical custody of the materials if it differs from the legal owner?

Accepted Answer

Custodial history note

Answer

The custodial history note documents the chain of custody and can distinguish between the legal owner and the physical custodian.

Question 2

An archivist is writing a reference letter for a researcher who needs certified copies. What must the letter explicitly state?

Accepted Answer

That the copies are true and accurate reproductions of records held by the repository

Answer

A certification letter must attest that reproductions faithfully represent the originals held in the repository's custody.

Question 3

Which element of a deed of gift is specifically designed to document the donor's intent regarding future additions to a collection?

Accepted Answer

Accrual provision

Answer

An accrual provision in a deed of gift addresses anticipated future transfers of related materials from the same donor.

Question 4

In archival outreach communication, what is the primary purpose of a collection spotlight or featured collection post?

Accepted Answer

To raise awareness of underutilized or newly processed collections among potential researchers

Answer

Collection spotlights are a strategic outreach tool to attract researchers to collections they might not otherwise discover.

Question 5

A researcher submits a written complaint that their duplication request was handled incorrectly. According to best practices, the archivist's response should:

Accepted Answer

Acknowledge the complaint, investigate the handling, and respond in writing with findings and any corrective action

Answer

A formal written response to complaints demonstrates accountability, documents the review process, and maintains professional relationships.

(CA) Certified Archivist Certification Practice Test

(CA) Certified Archivist Certification Practice Test

CA Communication & Documentation 3