Archivist Digital Archives & Information Systems 1 — Questions and Answers
Question 1: What is the main advantage of digital archives over physical records?
- Improved accessibility and preservation (Correct answer)
- Eliminates the need for backups
- Requires no security measures
- Prevents all data corruption
Correct answer: Improved accessibility and preservation
Digital archives provide easier access, enhanced searchability, and better preservation of information over time.
Question 2: Which file format is commonly used for long-term digital archiving?
- PDF/A (Correct answer)
- JPEG
- GIF
- MP4
Correct answer: PDF/A
PDF/A is a standardized format designed for the long-term preservation of digital documents.
Question 3: What is the purpose of metadata in digital archives?
- Enhances searchability and organization (Correct answer)
- Reduces file accessibility
- Increases storage costs
- Prevents file compression
Correct answer: Enhances searchability and organization
Metadata provides contextual information about digital records, enhancing searchability and data organization.
Question 4: Which storage method is most reliable for digital preservation?
- Cloud storage with redundancy (Correct answer)
- Single external hard drive
- Local desktop storage only
- Saving files in unsecured folders
Correct answer: Cloud storage with redundancy
Cloud storage with redundant backups ensures digital records remain accessible even in the event of data loss or corruption.
Question 5: What is the main challenge in digital preservation?
- File format obsolescence (Correct answer)
- Lack of physical storage space
- Too many paper records
- Inability to duplicate files
Correct answer: File format obsolescence
File format obsolescence is a major issue in digital preservation, requiring regular updates and migration to newer formats.
Question 6: Which security measure is essential for protecting digital archives?
- Encryption (Correct answer)
- Unsecured public access
- Removing access controls
- Using weak passwords
Correct answer: Encryption
Encryption safeguards digital archives by ensuring that only authorized users can access and modify the records.
Archivist Digital Archives & Information Systems 1
What is the main advantage of digital archives over physical records?