Archivist Records Management & Preservation

Question 1

What is the primary goal of records management?

Accepted Answer

Ensure systematic organization and preservation

Answer

Destroy all old records

Answer

Make all documents publicly accessible

Answer

Ignore digital records

Question 2

Which method is best for preserving fragile historical documents?

Accepted Answer

Encapsulation in acid-free polyester sleeves

Answer

Laminating with plastic

Answer

Storing in direct sunlight

Answer

Binding with glue

Question 3

What is the purpose of a retention schedule in records management?

Accepted Answer

Determine how long records should be retained

Answer

Allow unrestricted disposal of records

Answer

Prevent any records from being deleted

Answer

Encourage disorganized storage

Question 4

Which factor is most critical in preventing digital record loss?

Accepted Answer

Regular data backups

Answer

Relying only on paper copies

Answer

Storing data in a single location

Answer

Avoiding metadata use

Question 5

What is an essential characteristic of archival-quality storage boxes?

Accepted Answer

Acid-free and lignin-free materials

Answer

Made of standard cardboard

Answer

Coated in plastic

Answer

Stored in high humidity areas

Question 6

Which regulation governs the handling of personal records in the U.S.?

Accepted Answer

Privacy Act of 1974

Answer

Clean Water Act

Answer

National Security Act

Answer

Fair Labor Standards Act