CA Archivist Ethical & Legal Standards 2

Question 1

Under FERPA, which party has the right to access a student's educational records once the student turns 18?

Accepted Answer

The student alone

Answer

FERPA transfers rights from parents to the student (eligible student) when the student turns 18 or attends a post-secondary institution.

Question 2

A researcher requests access to records that contain both public information and sealed personal data. What is the archivist's best course of action?

Accepted Answer

Provide access only after redacting or restricting the sealed portions

Answer

Archivists apply access restrictions selectively, redacting or restricting only the protected portions while making the remainder available.

Question 3

Which SAA core value obligates archivists to identify, protect, and provide access to records that have long-term value?

Accepted Answer

Preservation

Answer

The SAA Core Values statement identifies preservation as the fundamental obligation to protect records with enduring value for current and future users.

Question 4

An archivist discovers that a major donor has donated records containing evidence of financial fraud. What should the archivist do first?

Accepted Answer

Consult legal counsel and institutional administrators before taking action

Answer

Archivists facing legally sensitive situations should consult legal counsel and appropriate administrators before taking independent action.

Question 5

Which of the following best describes a deed of gift in archival practice?

Accepted Answer

A legal agreement transferring title and sometimes access rights from donor to repository

Answer

A deed of gift is a legal document that formally transfers ownership (title) of donated materials to the archival institution, often specifying access conditions.

(CA) Certified Archivist Certification Practice Test

(CA) Certified Archivist Certification Practice Test

CA Archivist Ethical & Legal Standards 2