UT NOTARY Study Guide 2026

Failure to retain the recording does not automatically void the notarization; the notarial act itself retains legal effect. However, the notary may face disciplinary action, fines, or commission revocation for violating the record-keeping requirement.

Utah Code 46-1-2(4) explicitly states that a copy certification is for a document that is 'neither a public record nor publicly recorded.' Birth certificates are vital records, which are a type of public record, and therefore cannot be copy certified by a Utah notary.

An employer may direct a notary's activities during work hours for work-related notarizations, but the notary retains the right to collect lawful fees when notarizing on their own time for outside parties.

Utah Code 46-1-2(20)(a)(i)(B) states that a valid passport issued by any nation is considered satisfactory evidence of identity. The other options lack key required elements like a photo, signature, and physical description, or are not government-issued identification cards for this purpose.

Utah Code § 46-1-4 specifies that the oath of office must be filed with the county clerk.

Utah law requires notaries to keep a comprehensive journal of all notarial acts. This journal must include specific details such as the date and time of the act, the type of notarial act performed, the title or description of the document, the names and addresses of the signers, and the method used to identify them. This detailed record-keeping is crucial for accountability and fraud prevention.