Remote Online Notarization 1 Flashcards

How long must a Utah notary retain the audio-visual recording of a remote online notarization session?

Answer: 5 years

Utah law requires that audio-visual recordings of RON sessions be retained for at least 5 years, ensuring that a verifiable record exists long after the notarization is completed.

During a remote online notarization in Utah, where must the notary public be physically located?

Answer: Within the state of Utah

Utah law requires the notary to be physically present within the state of Utah at the time of a RON, even though the principal may be located anywhere. The notary's commission is a Utah commission and jurisdiction is tied to the state.

Under Utah's remote online notarization rules, where may the principal (signer) be physically located during a RON session?

Answer: Anywhere in the world

Utah RON law does not restrict the principal's physical location — the signer may be located anywhere in the world, as long as the notary is physically in Utah and all other requirements (identity proofing, communication technology) are met.

Which Utah government office is responsible for approving and maintaining a list of accepted remote online notarization technology providers?

Answer: The Utah Lieutenant Governor's office

In Utah, the Lieutenant Governor's office oversees notary public matters, including the approval of RON technology platforms. Notaries must use a provider approved by that office.

What additional notation must a Utah notary include in the electronic journal for a remote online notarization, compared to a traditional notarial act?

Answer: The type of communication technology used and a reference to the audio-visual recording

For RON entries, Utah requires the notary's electronic journal to document the communication technology platform used and to cross-reference the audio-visual recording, creating a complete and verifiable record of the remote session.

What language must appear in the notarial certificate when a Utah notary performs a remote online notarization?

Answer: A statement that the notarial act was performed using communication technology

Utah law requires the notarial certificate for a RON to include a clear statement that the act was performed by means of communication technology, distinguishing it from an in-person notarization and providing transparency about how identity was verified.