UT Notary Notary Journal and Record-Keeping 2

Question 1

Under Utah Code § 46-1-13, is a Utah notary required to maintain a journal of notarial acts?

Accepted Answer

Yes, a journal is required for all notarial acts

Answer

No, a journal is optional

Answer

Only for real estate transactions

Answer

Only for electronic notarizations

Question 2

What type of journal is required for a Utah notary?

Accepted Answer

A bound book with permanently numbered pages

Answer

Any lined notebook from an office supply store

Answer

A looseleaf binder with removable pages

Answer

A digital spreadsheet

Question 3

What is the minimum retention period for a Utah notary's completed journal?

Accepted Answer

5 years after the last entry in the journal

Answer

1 year after the last entry

Answer

10 years after the last entry

Answer

Indefinitely — journals may never be destroyed

Question 4

When a Utah notary resigns, retires, or their commission expires and is not renewed, what must happen to their journal?

Accepted Answer

The journal must be delivered to the county clerk's office

Answer

They may keep it indefinitely as a personal record

Answer

They must mail it to the Lieutenant Governor's Office immediately

Answer

It may be destroyed after 30 days

Question 5

What must a Utah notary journal entry include about the document notarized?

Accepted Answer

The type of document and date of the notarial act

Answer

The full text of the document

Answer

The document's monetary value

Answer

The notary fee charged plus tax

Question 6

A Utah notary is presented with a subpoena demanding their notary journal. What should the notary do?

Accepted Answer

Comply with the subpoena and produce the journal as required by law

Answer

Refuse, as journals are always confidential

Answer

Provide only photocopies and destroy the original

Answer

Notify the Lieutenant Governor's Office and then ignore the subpoena