Notary Journal and Record-Keeping Flashcards

Must a Utah notary record the signer's signature in the journal?

Answer: Yes, the signer must sign or initial the journal for each notarial act

Utah Code § 46-1-13 requires that the signer sign or initial the journal entry for each notarial act, providing additional authentication.

How should a Utah notary correct an error in a journal entry?

Answer: Draw a single line through the error, write the correction, and initial it

Corrections in a notary journal should be made by drawing a single line through the error, writing the correct information, and initialing the correction — never by obscuring or removing the original entry.

What happens if a Utah notary's journal is lost or stolen?

Answer: The notary should promptly notify the Lieutenant Governor's Office and the local county clerk

A lost or stolen journal must be promptly reported to the Lieutenant Governor's Office to create an official record of the loss and to protect the notary and the public.

Under Utah Code, may a notary journal be kept electronically?

Answer: Only for remote online notarizations, using secure, tamper-evident electronic records

Utah Code § 46-1-3.7 allows electronic journals for remote online notarizations (RON), but these must meet security and tamper-evidence standards.

A Utah notary performs 20 notarial acts in a single day. How should these be recorded in the journal?

Answer: Each act must have its own separate journal entry

Utah Code § 46-1-13 requires a separate journal entry for each individual notarial act, regardless of how many are performed on the same day.

Which information about the fee charged is required in a Utah notary journal entry?

Answer: The amount charged for the notarial act, or a notation that no fee was charged

Utah Code § 46-1-13 requires the notary to record the fee charged for each act, or to note if no fee was charged.