Presentations Technology & Digital Applications 5

Question 1

What is the recommended maximum file size for a PowerPoint presentation to be shared via email without compression issues?

Accepted Answer

Under 10 MB for most email systems

Answer

Most corporate email servers cap attachments at 10–25 MB, so keeping decks under 10 MB ensures reliable delivery.

Question 2

Which PowerPoint feature converts hand-drawn ink strokes into standard shapes and text?

Accepted Answer

Ink to Shape / Ink to Text

Answer

The Ink to Shape and Ink to Text tools in the Draw tab recognize freehand strokes and replace them with clean shapes or typed text.

Question 3

A sales team needs to personalize 50 decks with each prospect's name and logo. Which approach is most efficient?

Accepted Answer

Use a mail-merge-style script or PowerPoint add-in to auto-populate placeholders

Answer

Automation via a script or add-in replaces placeholder text/images across many copies of a master deck in minutes.

Question 4

When using screen-sharing software like Loom for an asynchronous presentation, what key setting improves viewer engagement?

Accepted Answer

Enabling face-cam overlay so viewers see the presenter alongside the slides

Answer

A face-cam overlay humanizes async presentations and keeps viewers focused, similar to a live presenter's presence.

Question 5

What is the role of 'Slide Sections' in a large PowerPoint deck?

Accepted Answer

They organize slides into named groups for easier navigation and reordering

Answer

Sections let you label and collapse groups of related slides in the panel, making navigation and reorganization of long decks much easier.

Presentations Practice Test