Presentations Technology & Digital Applications 5 — Questions and Answers
Question 1: What is the recommended maximum file size for a PowerPoint presentation to be shared via email without compression issues?
- Under 10 MB for most email systems (Correct answer)
- Under 100 MB
- Under 1 GB
- Size does not matter for email
Correct answer: Under 10 MB for most email systems
Most corporate email servers cap attachments at 10–25 MB, so keeping decks under 10 MB ensures reliable delivery.
Question 2: Which PowerPoint feature converts hand-drawn ink strokes into standard shapes and text?
- Ink to Shape / Ink to Text (Correct answer)
- Draw > Eraser
- SmartArt Convert
- Format Shape
Correct answer: Ink to Shape / Ink to Text
The Ink to Shape and Ink to Text tools in the Draw tab recognize freehand strokes and replace them with clean shapes or typed text.
Question 3: A sales team needs to personalize 50 decks with each prospect's name and logo. Which approach is most efficient?
- Use a mail-merge-style script or PowerPoint add-in to auto-populate placeholders (Correct answer)
- Manually duplicate and edit each deck
- Create one deck and verbally mention each name
- Use PDF form fields
Correct answer: Use a mail-merge-style script or PowerPoint add-in to auto-populate placeholders
Automation via a script or add-in replaces placeholder text/images across many copies of a master deck in minutes.
Question 4: When using screen-sharing software like Loom for an asynchronous presentation, what key setting improves viewer engagement?
- Enabling face-cam overlay so viewers see the presenter alongside the slides (Correct answer)
- Recording at 4K resolution only
- Disabling audio to force reading
- Using the full desktop view always
Correct answer: Enabling face-cam overlay so viewers see the presenter alongside the slides
A face-cam overlay humanizes async presentations and keeps viewers focused, similar to a live presenter's presence.
Question 5: What is the role of 'Slide Sections' in a large PowerPoint deck?
- They organize slides into named groups for easier navigation and reordering (Correct answer)
- They create separate password-protected areas
- They define which slides are printed
- They enable per-section animation themes
Correct answer: They organize slides into named groups for easier navigation and reordering
Sections let you label and collapse groups of related slides in the panel, making navigation and reorganization of long decks much easier.
Question 6: Which format should you choose when embedding a video in PowerPoint to ensure the widest compatibility across Windows PCs?
- MP4 with H.264 video and AAC audio (Correct answer)
- AVI with DivX codec
- WMV only
- MOV (QuickTime)
Correct answer: MP4 with H.264 video and AAC audio
MP4/H.264 is natively supported by modern Windows, macOS, and PowerPoint without requiring additional codecs.
Question 7: In a PowerPoint presentation set to 'Kiosk' (Browse at a kiosk) mode, how do slides advance?
- Only via hyperlinks, action buttons, or auto-timing — the Escape key is disabled (Correct answer)
- By pressing any keyboard key
- By clicking anywhere on the slide
- Only by remote control
Correct answer: Only via hyperlinks, action buttons, or auto-timing — the Escape key is disabled
Kiosk mode locks navigation to programmed links and timings so unattended displays cannot be accidentally exited.
Presentations Technology & Digital Applications 5
What is the recommended maximum file size for a PowerPoint presentation to be shared via email without compression issues?