Clerical Exams File Management 2

Question 1

Which of the following is the correct ARMA alphabetic indexing rule for filing a name like 'Saint-Claire, Robert'?

Accepted Answer

File under Saint-Claire as one unit

Answer

ARMA rules treat hyphenated names as one filing unit. 'Saint-Claire' files under S as a single unit.

Question 2

A records retention schedule specifies that employee performance reviews must be kept for 7 years. A performance review dated January 2017 may be destroyed at the earliest on:

Accepted Answer

January 2024

Answer

2017 + 7 years = 2024. The earliest destruction date is January 2024.

Question 3

What does the acronym FIFO mean in the context of records and supply management?

Accepted Answer

First In, First Out

Answer

FIFO = First In, First Out — the oldest records or items are processed or used first.

Question 4

A cross-reference sheet is used in filing when:

Accepted Answer

A document might be requested under more than one name or subject

Answer

Cross-references are created when a document could be searched under multiple names or subjects.

Question 5

In a terminal-digit filing system, the file number 45-23-07 would be filed in which primary section?

Accepted Answer

Section 07

Answer

In terminal-digit filing, the LAST group of digits (07) is the primary sort key.

Clerical Exams Practice Test

Clerical Exams Practice Test

Clerical Exams File Management 2