OSC Meeting and Event Coordination 3

Question 1

When coordinating a company event, what should be the FIRST step?

Accepted Answer

Define the event's purpose, goals, and budget

Answer

Defining purpose, goals, and budget provides the framework that guides every subsequent planning and logistical decision.

Question 2

A venue with a capacity of 150 is being considered for an event with 120 confirmed attendees. This venue is:

Accepted Answer

Appropriate — it provides comfortable space and room for last-minute additions

Answer

A venue with roughly 25% more capacity than the confirmed attendance provides comfort, circulation room, and a buffer for additional guests.

Question 3

When coordinating catering for a business event, which detail is MOST critical to confirm with attendees?

Accepted Answer

Dietary restrictions and food allergies

Answer

Dietary restrictions and allergies are a health and safety obligation — failing to accommodate them can seriously harm attendees.

Question 4

In event coordination, a 'run of show' document is:

Accepted Answer

A detailed timeline listing all event activities, responsible parties, and timing

Answer

A run of show is a minute-by-minute timeline that ensures all activities, transitions, and responsibilities occur in the correct order.

Question 5

For a large company event, invitations should typically be sent:

Accepted Answer

3–4 weeks in advance to allow attendees adequate time to plan and RSVP

Answer

Sending invitations 3–4 weeks in advance strikes the right balance between giving enough notice and keeping the event top of mind.

OSC - Office Skills Certification Practice Test