OSC Meeting and Event Coordination

Question 1

When sending a meeting invitation, which element is MOST essential to include?

Accepted Answer

The meeting agenda

Answer

The dress code for attendees

Answer

A list of all company employees

Answer

The CEO's personal approval

Question 2

What is the recommended minimum advance notice for scheduling a routine business meeting?

Accepted Answer

At least 24–48 hours

Answer

At least 2 weeks

Answer

At least one month

Answer

No notice is required

Question 3

When booking a conference room for a 10-person meeting, the best practice is to:

Accepted Answer

Book a room that comfortably seats at least 10–12 people

Answer

Book the largest room available regardless of size

Answer

Book a room that seats exactly 10 for maximum efficiency

Answer

Skip reserving a room since meetings can be held anywhere

Question 4

A meeting agenda should ideally be distributed to attendees:

Accepted Answer

Before the meeting so they can prepare

Answer

Only at the very start of the meeting

Answer

After the meeting as a reference summary

Answer

Only to the meeting facilitator

Question 5

Which of the following is the BEST format for a single agenda item?

Accepted Answer

'Q3 Sales Results – John (15 min)'

Answer

'Sales'

Answer

'Talk about things'

Answer

'Various business topics'

Question 6

When scheduling a meeting with participants in multiple time zones, the organizer should:

Accepted Answer

Specify the meeting time in all relevant time zones

Answer

List only the organizer's local time

Answer

Avoid cross-timezone meetings entirely

Answer

Let attendees calculate the conversion themselves

Question 7

If a key stakeholder cannot attend a scheduled meeting, the best course of action is to:

Accepted Answer

Check their availability and reschedule, or assess whether they can receive a summary instead

Answer

Hold the meeting anyway and exclude them from the notes

Answer

Cancel the meeting permanently without notice

Answer

Send notes afterward without any further communication