OSC Meeting and Event Coordination 3

Question 1

When coordinating a company event, what should be the FIRST step?

Accepted Answer

Define the event's purpose, goals, and budget

Answer

Book the venue immediately to secure availability

Answer

Send invitations to all staff right away

Answer

Order catering before anything else

Question 2

A venue with a capacity of 150 is being considered for an event with 120 confirmed attendees. This venue is:

Accepted Answer

Appropriate — it provides comfortable space and room for last-minute additions

Answer

Too large and should be replaced with a smaller venue

Answer

Too small and cannot safely host 120 people

Answer

Irrelevant, since capacity rules don't apply to corporate events

Question 3

When coordinating catering for a business event, which detail is MOST critical to confirm with attendees?

Accepted Answer

Dietary restrictions and food allergies

Answer

The color scheme of the table settings

Answer

Whether the caterer has an active social media presence

Answer

The event organizer's personal food preferences

Question 4

In event coordination, a 'run of show' document is:

Accepted Answer

A detailed timeline listing all event activities, responsible parties, and timing

Answer

A master list of all vendors and their contact information

Answer

The guest seating arrangement chart

Answer

A budget tracking spreadsheet for event expenses

Question 5

For a large company event, invitations should typically be sent:

Accepted Answer

3–4 weeks in advance to allow attendees adequate time to plan and RSVP

Answer

The day before to build last-minute excitement

Answer

Six months in advance for any event regardless of size

Answer

Only verbally — written invitations are unnecessary for internal events

Question 6

After a company event concludes, which follow-up action is MOST important?

Accepted Answer

Send a thank-you message and gather feedback from attendees

Answer

Immediately begin planning the next event without pausing to reflect

Answer

Delete all event-related files to free up storage space

Answer

Bill attendees for their proportional share of event costs

Question 7

The best practice for managing event RSVPs is to:

Accepted Answer

Track all responses in an organized list and send reminders to non-responders before the deadline

Answer

Assume all invited employees will attend if they do not reply

Answer

Count only confirmed yes responses and ignore everyone else

Answer

Close registrations immediately after the first person responds