CPS Records Management 3

Question 1

Which filing method arranges records by geographic location such as state, city, or region?

Accepted Answer

Geographic filing

Answer

Geographic filing organizes records by location, making it ideal for organizations that manage operations or client accounts segmented by region.

Question 2

A 'tickler file' in records management is best described as:

Accepted Answer

A chronological follow-up system for pending items

Answer

A tickler file is a chronological reminder system, typically organized by month and day, used to prompt action on pending matters at the appropriate future date.

Question 3

When indexing the company name 'The Ritz-Carlton Hotel Company' under ARMA alphabetic rules, what is the correct first indexing unit?

Accepted Answer

Ritz-Carlton

Answer

Under ARMA indexing rules, articles such as 'The' at the beginning of a business name are disregarded, making 'Ritz-Carlton' the first indexing unit.

Question 4

The concept of a 'records series' in records management refers to:

Accepted Answer

A group of related records arranged and evaluated as a unit

Answer

A records series is a group of related records that are normally used and filed together and can be evaluated as a single unit for retention scheduling purposes.

Question 5

What federal law primarily governs the creation, maintenance, and disposal of records by U.S. federal agencies?

Accepted Answer

Federal Records Act

Answer

The Federal Records Act establishes the legal framework for how federal agencies must manage government records throughout their entire lifecycle.

CPS - Certified Professional Secretary Practice Test

CPS - Certified Professional Secretary Practice Test

CPS Records Management 3