CPS Records Management

Question 1

What is the most commonly used filing system in office environments?

Accepted Answer

Alphabetic

Answer

Numeric

Answer

Geographic

Answer

Subject

Question 2

According to ARMA International indexing rules, what is the correct order of indexing units for the name 'Mary Ann Smith'?

Accepted Answer

Smith, Mary, Ann

Answer

Mary, Ann, Smith

Answer

Ann, Mary, Smith

Answer

Smith, Ann, Mary

Question 3

A records retention schedule is primarily used to:

Accepted Answer

Determine how long records must be kept before disposal

Answer

Organize files alphabetically by creator

Answer

Create backup copies of important documents

Answer

Index electronic files for retrieval

Question 4

When a document could logically be filed under more than one subject, the preferred records management solution is to:

Accepted Answer

Create a cross-reference

Answer

File two copies of the document

Answer

File under the most recent date only

Answer

File alphabetically by the document's author

Question 5

Which type of records are considered most critical to an organization's continued operation following a disaster?

Accepted Answer

Vital records

Answer

Active records

Answer

Inactive records

Answer

Historical records

Question 6

In a terminal-digit filing system, the number 45-23-07 is filed primarily according to which digits?

Accepted Answer

07, as the primary group

Answer

45, as the primary group

Answer

23, as the primary group

Answer

All digit groups are weighted equally

Question 7

Which organization publishes the widely accepted standards for records and information management practices in the United States?

Accepted Answer

ARMA International

Answer

APA

Answer

SHRM

Answer

NARA