CPS Cheat Sheet 2026

The 30 highest-yield CPS facts, distilled from real exam questions. Print it, save it as a PDF, or study it here — free, no sign-up.

1. A quorum in a formal meeting context refers to: → The minimum number of members required to be present to conduct official business
2. Which document often outlines employee rights and responsibilities? → Employee handbook
3. How should feedback be delivered? → With clarity and encouragement
4. What ethical standard governs assessment and evaluation practice? → Adherence to the profession's code of ethics and applicable laws and regulations
5. When coordinating an executive's international travel, which document must a professional secretary verify is valid well in advance of the trip? → Passport validity and visa requirements for the destination country
6. How should challenges in safety and compliance be addressed? → Apply systematic problem-solving, seek expert guidance when needed, and document decisions
7. A purchase requisition differs from a purchase order in that a purchase requisition is: → An internal request to the purchasing department to buy goods or services
8. Which document serves as a master reference for all logistical details of a corporate event? → A run-of-show or event production schedule
9. Which organization publishes the widely accepted standards for records and information management practices in the United States? → ARMA International
10. Which of the following helps prevent data loss? → Backing up data regularly
11. An expense report submitted by an employee should be verified against which supporting documents? → Original receipts and company travel policy
12. What ethical standard governs continuing education requirements practice? → Adherence to the profession's code of ethics and applicable laws and regulations
13. Which term describes the process of comparing internal financial records to an external statement to ensure they match? → Reconciliation
14. What is the role of transparency in ethical leadership? → To promote trust and openness
15. How should professionals apply assessment and evaluation in daily practice? → Consistently integrate best practices into every aspect of professional work
16. Which type of meeting format allows participants in different geographic locations to attend simultaneously using audio and video technology? → Videoconference meeting
17. What is data management? → Organizing and safeguarding data
18. How should challenges in core concepts and principles be addressed? → Apply systematic problem-solving, seek expert guidance when needed, and document decisions
19. Why is empathy important in communication? → To connect and relate with others
20. Which document formally authorizes a department to spend money up to a specified limit? → Budget appropriation
21. A petty cash fund is established with $200. After several small purchases, the fund holds $47 in cash and $153 in receipts. The fund is: → In balance
22. What should a professional secretary do immediately after a major event to support continuous improvement? → Conduct or compile a post-event debrief and feedback report
23. What ethical standard governs applied methods and techniques practice? → Adherence to the profession's code of ethics and applicable laws and regulations
24. What is the purpose of a code of ethics? → To guide ethical behavior and decision-making
25. What is the primary purpose of a room diagram or floor plan when coordinating a formal event? → To plan seating arrangements, equipment placement, and traffic flow
26. What is the foundational principle of safety and compliance in the Certified Professional Secretary field? → Maintaining competence, integrity, and service to stakeholders
27. How should professionals apply applied methods and techniques in daily practice? → Consistently integrate best practices into every aspect of professional work
28. What quality assurance measure supports assessment and evaluation? → Regular self-assessment, peer review, and adherence to established standards
29. Which financial document summarizes a company's revenues, expenses, and net income over a specific period? → Income statement
30. Why is data security important? → To protect sensitive and private information