CPS Cheat Sheet 2026

The 30 highest-yield CPS facts, distilled from real exam questions. Print it, save it as a PDF, or study it here — free, no sign-up.

1. Which federal law protects employees aged 40 and older from employment discrimination? → Age Discrimination in Employment Act (ADEA)
2. A quorum in a formal meeting context refers to: → The minimum number of members required to be present to conduct official business
3. Which document often outlines employee rights and responsibilities? → Employee handbook
4. Which filing method arranges records by number and requires a cross-reference index to locate files by name? → Numeric
5. How should feedback be delivered? → With clarity and encouragement
6. A coworker receives an email that appears to come from IT asking them to confirm their password through a link. What is this most likely? → A phishing attempt
7. What ethical standard governs assessment and evaluation practice? → Adherence to the profession's code of ethics and applicable laws and regulations
8. When coordinating an executive's international travel, which document must a professional secretary verify is valid well in advance of the trip? → Passport validity and visa requirements for the destination country
9. How should challenges in safety and compliance be addressed? → Apply systematic problem-solving, seek expert guidance when needed, and document decisions
10. A purchase requisition differs from a purchase order in that a purchase requisition is: → An internal request to the purchasing department to buy goods or services
11. Which document serves as a master reference for all logistical details of a corporate event? → A run-of-show or event production schedule
12. Which organization publishes the widely accepted standards for records and information management practices in the United States? → ARMA International
13. Which of the following helps prevent data loss? → Backing up data regularly
14. An expense report submitted by an employee should be verified against which supporting documents? → Original receipts and company travel policy
15. Which inventory approach orders supplies only when stock falls to a predetermined level? → Reorder point system
16. What ethical standard governs continuing education requirements practice? → Adherence to the profession's code of ethics and applicable laws and regulations
17. Which term describes the process of comparing internal financial records to an external statement to ensure they match? → Reconciliation
18. What is the role of transparency in ethical leadership? → To promote trust and openness
19. In a relational database, what is the purpose of a primary key? → To uniquely identify each record in a table
20. How should professionals apply assessment and evaluation in daily practice? → Consistently integrate best practices into every aspect of professional work
21. Which statement is an example of an 'I-message' used to address a conflict? → I feel frustrated when the copier is left jammed because it delays my deadlines.
22. Which type of meeting format allows participants in different geographic locations to attend simultaneously using audio and video technology? → Videoconference meeting
23. What is data management? → Organizing and safeguarding data
24. How should challenges in core concepts and principles be addressed? → Apply systematic problem-solving, seek expert guidance when needed, and document decisions
25. Why is empathy important in communication? → To connect and relate with others
26. Which document formally authorizes a department to spend money up to a specified limit? → Budget appropriation
27. A petty cash fund is established with $200. After several small purchases, the fund holds $47 in cash and $153 in receipts. The fund is: → In balance
28. What should a professional secretary do immediately after a major event to support continuous improvement? → Conduct or compile a post-event debrief and feedback report
29. What ethical standard governs applied methods and techniques practice? → Adherence to the profession's code of ethics and applicable laws and regulations
30. What is the purpose of a code of ethics? → To guide ethical behavior and decision-making