CPS Records Management 3

Question 1

Which filing method arranges records by geographic location such as state, city, or region?

Accepted Answer

Geographic filing

Answer

Subject filing

Answer

Chronological filing

Answer

Alphanumeric filing

Question 2

A 'tickler file' in records management is best described as:

Accepted Answer

A chronological follow-up system for pending items

Answer

A file for humorous or informal correspondence

Answer

A random-access storage method for miscellaneous documents

Answer

A numerical system for indexing frequently accessed records

Question 3

When indexing the company name 'The Ritz-Carlton Hotel Company' under ARMA alphabetic rules, what is the correct first indexing unit?

Accepted Answer

Ritz-Carlton

Answer

The

Answer

Hotel

Answer

Company

Question 4

The concept of a 'records series' in records management refers to:

Accepted Answer

A group of related records arranged and evaluated as a unit

Answer

A numbered sequence of individual documents

Answer

A timeline showing when records were originally created

Answer

A set of retention schedules belonging to one department

Question 5

What federal law primarily governs the creation, maintenance, and disposal of records by U.S. federal agencies?

Accepted Answer

Federal Records Act

Answer

Freedom of Information Act (FOIA)

Answer

Sarbanes-Oxley Act

Answer

Privacy Act of 1974

Question 6

Within a subject filing system, documents within each individual subject folder are typically arranged:

Accepted Answer

Chronologically, with the most recent document on top

Answer

Alphabetically by the document's title

Answer

Numerically by an assigned document ID number

Answer

Randomly based on when items were received

Question 7

Which of the following best describes the concept of 'vital records protection'?

Accepted Answer

Identifying, duplicating, and securing records essential to business continuity

Answer

Encrypting all digital files stored on a company server

Answer

Using fire-resistant filing cabinets for every company document

Answer

Requiring employee signatures on all important records before filing