Clerical Exams Coding & Info Ordering 3

Question 1

When coding a document for filing, the coder should:

Accepted Answer

Mark the filing code on the document in the upper right corner

Answer

Documents should be coded (marked with filing designation) for accurate and efficient filing.

Question 2

Geographic filing arranges records by:

Accepted Answer

Physical location (state, city, street)

Answer

Geographic filing organizes records by location, typically: state → city → name.

Question 3

Indexing in filing refers to:

Accepted Answer

Deciding the filing name or category for a document

Answer

Indexing is the mental process of deciding under which name or subject to file a document.

Question 4

When two people have identical names, the filing tiebreaker is:

Accepted Answer

Address (city, then state)

Answer

When names are identical, use the address as the tiebreaker: city first, then state.

Question 5

Color coding in filing systems helps with:

Accepted Answer

Quick visual identification and reducing misfiling

Answer

Color coding provides visual cues that make filing faster and misfiles easier to spot.

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