Clerical Exams Coding & Info Ordering 3

Question 1

When coding a document for filing, the coder should:

Accepted Answer

Mark the filing code on the document in the upper right corner

Answer

Use their own system

Answer

Memorize where each document goes

Answer

Stack documents without marking

Question 2

Geographic filing arranges records by:

Accepted Answer

Physical location (state, city, street)

Answer

Date of creation

Answer

Name of person

Answer

Subject matter

Question 3

Indexing in filing refers to:

Accepted Answer

Deciding the filing name or category for a document

Answer

Creating a table of contents

Answer

Counting the number of pages

Answer

Scanning documents into a computer

Question 4

When two people have identical names, the filing tiebreaker is:

Accepted Answer

Address (city, then state)

Answer

Date of birth only

Answer

Social security number

Answer

Middle name only

Question 5

Color coding in filing systems helps with:

Accepted Answer

Quick visual identification and reducing misfiling

Answer

Making files look attractive

Answer

Identifying urgent documents only

Answer

Replacing the need for labels

Question 6

In chronological filing, documents are arranged by:

Accepted Answer

Date, with most recent on top

Answer

Alphabetical order

Answer

Subject category

Answer

Size of document