Clerical Exams CLERICAL Coding & Info Ordering 1

Question 1

A filing code system assigns numbers based on document type: 100-series for correspondence, 200-series for financial records, 300-series for personnel files, and 400-series for contracts.
A signed vendor agreement should be filed under which series?

Accepted Answer

400-series

Answer

100-series

Answer

200-series

Answer

300-series

Question 2

A clerk must prioritize incoming mail using the following rule: Mark 'URGENT' if the postmark is more than 5 days old; mark 'ROUTINE' if 3–5 days old; mark 'CURRENT' if fewer than 3 days old. Today is Wednesday the 15th. A letter postmarked Friday the 9th should be marked:

Accepted Answer

URGENT

Answer

CURRENT

Answer

ROUTINE

Answer

PENDING

Question 3

When entering names into an alphanumeric index, the name 'St. Claire, John' should be indexed as:

Accepted Answer

Stclaire, John

Answer

St. Claire, John

Answer

Saint Claire, John

Answer

Claire St., John

Question 4

A records coding system uses letter suffixes to indicate document status: '-A' for active, '-C' for closed, '-P' for pending review, and '-H' for on hold pending legal. A case that has been settled and is no longer open should receive which suffix?

Accepted Answer

-C

Answer

-A

Answer

-P

Answer

-H

Question 5

A data-entry clerk is processing a stack of forms and must sort them before entry. The correct order for processing should be:

Accepted Answer

Sort by date received, oldest first, then enter in that order

Answer

Enter all forms immediately, then verify afterward

Answer

Enter the most recently received forms first to meet deadlines

Answer

Group forms alphabetically by last name before sorting by date

Question 6

A coding system assigns region codes as follows: Northeast = NE, Southeast = SE, Midwest = MW, and Southwest = SW. A secondary code is added for state: 'NY' for New York, 'FL' for Florida, 'OH' for Ohio, and 'TX' for Texas. What is the correct full code for a record originating from Ohio?

Accepted Answer

MW-OH

Answer

NE-OH

Answer

SE-OH

Answer

SW-OH