Clerical Exams Coding & Info Ordering 2

Question 1

In alphanumeric filing, which name comes first?

Accepted Answer

Smith, Joan

Answer

Nothing comes before something — 'Joan' comes before 'John' alphabetically.

Question 2

When filing by number, which order is correct?

Accepted Answer

1, 2, 3, 11, 22

Answer

Numerical filing uses ascending order: 1, 2, 3, 11, 22.

Question 3

In the terminal digit filing system, the number 12-34-56 is filed by:

Accepted Answer

The last two digits (56)

Answer

Terminal digit filing sorts by the last digits first, then middle, then first.

Question 4

Which filing rule applies to names with prefixes (Mc, Mac, Van, De)?

Accepted Answer

Treat the prefix as part of the surname

Answer

Prefixes are treated as part of the surname: McDonald files as MCDONALD.

Question 5

Cross-referencing in a filing system is used when:

Accepted Answer

A record could be filed under more than one name or subject

Answer

Cross-references direct users to the correct location when a record could be filed multiple ways.

Clerical Exams Practice Test