Clerical Exams Coding & Info Ordering 2

Question 1

In alphanumeric filing, which name comes first?

Accepted Answer

Smith, Joan

Answer

Smith, John A.

Answer

Smith, John B.

Answer

Smith, J.A.

Question 2

When filing by number, which order is correct?

Accepted Answer

1, 2, 3, 11, 22

Answer

1, 11, 2, 22, 3

Answer

22, 11, 3, 2, 1

Answer

11, 1, 22, 2, 3

Question 3

In the terminal digit filing system, the number 12-34-56 is filed by:

Accepted Answer

The last two digits (56)

Answer

The first two digits (12)

Answer

The middle two digits (34)

Answer

All six digits at once

Question 4

Which filing rule applies to names with prefixes (Mc, Mac, Van, De)?

Accepted Answer

Treat the prefix as part of the surname

Answer

File the prefix separately

Answer

Ignore the prefix entirely

Answer

File all prefixed names at the end

Question 5

Cross-referencing in a filing system is used when:

Accepted Answer

A record could be filed under more than one name or subject

Answer

Files are stored in two locations

Answer

The filing cabinet is full

Answer

Files need to be destroyed

Question 6

In subject filing, which comes first?

Accepted Answer

The alphabetically first subject

Answer

The most recent document

Answer

The most important subject

Answer

The subject with the most files