CAP Travel and Event Coordination 2

Question 1

Which of the following is a key component of an event planning checklist for a company-wide training seminar?

Accepted Answer

Confirming attendance, venue, catering, A/V equipment, and printed materials well before the event date

Answer

A comprehensive event checklist ensures all critical elements — attendance confirmation, venue details, catering, technology, and materials — are secured and confirmed in advance, reducing day-of surprises.

Question 2

What is an 'attrition clause' in a hotel event contract?

Accepted Answer

A provision requiring the event organizer to pay for a minimum percentage of reserved rooms even if not all are used

Answer

An attrition clause holds the event organizer financially responsible for a percentage (typically 80–90%) of the contracted room block, ensuring the hotel receives minimum revenue even if actual attendance falls short.

Question 3

When coordinating travel for an executive traveling internationally, which document should the administrative professional verify is valid well in advance of the trip?

Accepted Answer

Passport

Answer

A valid passport is required for international travel, and many countries require it to be valid for at least 6 months beyond the travel dates. Administrative professionals should verify expiration dates weeks or months in advance.

Question 4

What is the purpose of a 'ground transportation' section in a travel itinerary?

Accepted Answer

To detail how the traveler will get between the airport, hotel, and meeting locations

Answer

The ground transportation section specifies the mode of transport (rental car, rideshare, hotel shuttle, car service) and relevant details (pickup times, confirmation numbers, directions) for each movement between locations.

Question 5

When should an administrative professional submit a post-trip expense report?

Accepted Answer

As soon as possible after returning, according to company policy (typically within 30 days)

Answer

Most company travel policies require expense reports to be submitted promptly after return — typically within 30 days — to ensure timely reimbursement, accurate financial reporting, and compliance with IRS accountable plan rules.

CAP - Certified Administrative Professional Practice Test

CAP - Certified Administrative Professional Practice Test

CAP Travel and Event Coordination 2