CAP Travel and Event Coordination 2

Question 1

Which of the following is a key component of an event planning checklist for a company-wide training seminar?

Accepted Answer

Confirming attendance, venue, catering, A/V equipment, and printed materials well before the event date

Answer

Reserving parking for only the most senior attendees

Answer

Setting up the room the morning of the event without prior confirmation

Answer

Delegating all responsibilities to the venue coordinator

Question 2

What is an 'attrition clause' in a hotel event contract?

Accepted Answer

A provision requiring the event organizer to pay for a minimum percentage of reserved rooms even if not all are used

Answer

A discount applied when attendance exceeds the contracted number

Answer

A penalty charged to the hotel for canceling the event

Answer

A clause allowing the organizer to reduce the room block at no cost

Question 3

When coordinating travel for an executive traveling internationally, which document should the administrative professional verify is valid well in advance of the trip?

Accepted Answer

Passport

Answer

Driver's license

Answer

Employee ID badge

Answer

Corporate credit card

Question 4

What is the purpose of a 'ground transportation' section in a travel itinerary?

Accepted Answer

To detail how the traveler will get between the airport, hotel, and meeting locations

Answer

To list the traveler's luggage weight allowances

Answer

To specify the duty-free allowances for international travel

Answer

To record the traveler's frequent flyer number

Question 5

When should an administrative professional submit a post-trip expense report?

Accepted Answer

As soon as possible after returning, according to company policy (typically within 30 days)

Answer

At the end of the fiscal year along with the annual budget review

Answer

Only when the amount exceeds the traveler's corporate credit card limit

Answer

Within one week before the trip departs

Question 6

Which of the following is the BEST practice for managing executive travel documentation?

Accepted Answer

Keeping digital and physical copies of all travel documents in a secure, easily accessible folder

Answer

Storing all travel documents in the executive's personal email only

Answer

Printing one copy of the itinerary and leaving it with the executive without a backup

Answer

Emailing travel documents to the executive the morning of departure