CAP Technology and Digital Tools 3

Question 1

What does the acronym VPN stand for, and why would an administrative professional use it?

Accepted Answer

Virtual Private Network — to securely access company resources remotely

Answer

A VPN (Virtual Private Network) creates an encrypted tunnel allowing secure remote access to organizational systems.

Question 2

When using a presentation tool like PowerPoint, which view is best for rearranging the order of multiple slides quickly?

Accepted Answer

Slide Sorter view

Answer

Slide Sorter view displays all slides as thumbnails, making it easy to drag and reorder them efficiently.

Question 3

An admin receives a phishing email that mimics a company IT request. What is the safest immediate action?

Accepted Answer

Report the email to the IT/security team and delete it

Answer

Reporting phishing emails to IT and deleting them prevents credential theft and alerts the security team.

Question 4

Which feature in Microsoft Teams allows an admin to schedule and host a virtual meeting with an external guest who does not have a Teams account?

Accepted Answer

Guest access via meeting link

Answer

Microsoft Teams allows external guests to join meetings via a shared link without requiring a Teams account.

Question 5

What is a digital signature used for in business documents?

Accepted Answer

To authenticate the signer's identity and confirm document integrity

Answer

A digital signature cryptographically verifies the signer's identity and ensures the document has not been altered.

CAP - Certified Administrative Professional Practice Test