CAP Technology and Digital Tools 3

Question 1

What does the acronym VPN stand for, and why would an administrative professional use it?

Accepted Answer

Virtual Private Network — to securely access company resources remotely

Answer

Visual Printing Node — to manage networked printers

Answer

Verified Protocol Notation — to certify document formats

Answer

Variable Page Navigation — to organize digital files

Question 2

When using a presentation tool like PowerPoint, which view is best for rearranging the order of multiple slides quickly?

Accepted Answer

Slide Sorter view

Answer

Normal view

Answer

Reading view

Answer

Presenter view

Question 3

An admin receives a phishing email that mimics a company IT request. What is the safest immediate action?

Accepted Answer

Report the email to the IT/security team and delete it

Answer

Reply with login credentials as requested

Answer

Click the embedded link to verify

Answer

Forward it to all colleagues as a warning

Question 4

Which feature in Microsoft Teams allows an admin to schedule and host a virtual meeting with an external guest who does not have a Teams account?

Accepted Answer

Guest access via meeting link

Answer

Teams channel pinning

Answer

SharePoint sync

Answer

Planner task assignment

Question 5

What is a digital signature used for in business documents?

Accepted Answer

To authenticate the signer's identity and confirm document integrity

Answer

To add a decorative logo

Answer

To convert a document to PDF

Answer

To compress a document for emailing

Question 6

Which Excel function counts the number of cells in a range that meet a specific condition?

Accepted Answer

COUNTIF

Answer

SUM

Answer

AVERAGE

Answer

VLOOKUP