Senior Typist Exam Data Entry and Accuracy 1

Question 1

Which proofreading method involves one person reading the original document aloud while another checks the typed copy?

Accepted Answer

Team or partner proofreading

Answer

Partner proofreading, where one reads aloud and another checks the copy, is one of the most effective methods for catching errors.

Question 2

What is the primary purpose of a verification step in data entry?

Accepted Answer

To confirm that entered data matches the source document

Answer

Verification ensures that the data entered into the system exactly matches the original source document, catching transcription errors.

Question 3

In a government data entry context, transposition errors refer to:

Accepted Answer

Reversing the order of characters, such as typing '41' instead of '14'

Answer

A transposition error occurs when two adjacent characters are accidentally swapped, such as typing '41' instead of '14.'

Question 4

What does 'net words per minute' (net WPM) account for that 'gross WPM' does not?

Accepted Answer

Errors deducted from the total word count

Answer

Net WPM deducts errors from the gross word count, giving a more accurate measure of both speed and accuracy combined.

Question 5

When entering numerical data, which practice best reduces errors?

Accepted Answer

Reading numbers in groups and verifying totals

Answer

Reading numbers in groups and verifying totals helps catch transposition and omission errors common in numeric data entry.

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