Senior Typist Exam Computer Applications and Software 1 — Questions and Answers
Question 1: What does the keyboard shortcut Ctrl + C do in most Windows applications?
- Cut selected text
- Copy selected text to the clipboard (Correct answer)
- Close the application
- Create a new document
Correct answer: Copy selected text to the clipboard
Ctrl + C copies the selected text or object to the clipboard without removing it from its original location.
Question 2: In a spreadsheet application such as Microsoft Excel, which symbol is used to begin a formula?
- #
- @
- = (Correct answer)
- &
Correct answer: =
All formulas in Excel and similar spreadsheet programs begin with an equals sign (=) to tell the application to calculate the expression.
Question 3: What is the function of the 'Tab' key in a form or spreadsheet?
- Delete the current cell
- Move to the next field or cell (Correct answer)
- Save the document
- Bold the selected text
Correct answer: Move to the next field or cell
Pressing Tab moves the cursor to the next field in a form or the next cell to the right in a spreadsheet, facilitating quick data entry.
Question 4: Which file format is best for sharing a document that must look identical on any device and cannot be easily edited?
- .docx
- .txt
- .pdf (Correct answer)
- .csv
Correct answer: .pdf
PDF (Portable Document Format) preserves exact formatting across all devices and makes it difficult for recipients to alter the content.
Question 5: In Microsoft Word, the 'Find and Replace' function (Ctrl + H) is used to:
- Change font size throughout the document
- Locate specific text and replace it with different text (Correct answer)
- Insert a header or footer
- Check spelling and grammar
Correct answer: Locate specific text and replace it with different text
Find and Replace searches the document for a specific word or phrase and substitutes it with the replacement text you specify.
Question 6: What does 'cloud storage' allow a government typist to do?
- Store files only on a local hard drive
- Access and share files from any authorized device via the internet (Correct answer)
- Print documents faster
- Automatically delete old files
Correct answer: Access and share files from any authorized device via the internet
Cloud storage enables authorized users to store, access, and share files from any internet-connected device, improving collaboration and backup.
Senior Typist Exam Computer Applications and Software 1
What does the keyboard shortcut Ctrl + C do in most Windows applications?