Senior Typist Exam Office Procedures and Filing

Question 1

Which filing system arranges records in order from A to Z by name?

Accepted Answer

Alphabetic filing

Answer

Numeric filing

Answer

Geographic filing

Answer

Subject filing

Question 2

What is the standard procedure for handling confidential documents in a government office?

Accepted Answer

Store in a locked cabinet and limit access

Answer

Shred immediately after reading

Answer

Share freely among all staff

Answer

Keep on your desk for easy access

Question 3

When using a tickler file system, documents are organized by:

Accepted Answer

Date or deadline

Answer

Subject matter

Answer

Alphabetical order

Answer

Department name

Question 4

Which of the following is the correct procedure when a requested file cannot be found?

Accepted Answer

Use an out-guide or charge-out slip to track it

Answer

Ignore the request

Answer

Create a new file

Answer

Assume it was destroyed

Question 5

In a numeric filing system, which reference tool is required to locate records by name?

Accepted Answer

An alphabetic cross-reference index

Answer

A subject index

Answer

A color-coded label

Answer

A date stamp

Question 6

What does 'retention schedule' mean in records management?

Accepted Answer

How long records must be kept before disposal

Answer

How quickly to type a document

Answer

How to organize files alphabetically

Answer

The number of copies to make