AZ Notary Notary Journal Record Keeping 4

Question 1

An Arizona notary's journal is full. What should they do?

Accepted Answer

Start a new journal and securely store the completed one

Answer

When a journal is full, the notary should begin a new journal while securely storing the completed one for the required retention period. Both journals are official records.

Question 2

Which of the following is NOT typically recorded in an Arizona notary's journal entry?

Accepted Answer

The signer's date of birth

Answer

While notaries record the signer's name, the type of ID, the notarial act, and the date, the signer's date of birth is not a standard required journal entry in Arizona.

Question 3

A notary's journal entry shows a thumbprint was taken. In Arizona, when is a thumbprint typically recommended?

Accepted Answer

When the signer uses credible identifying witnesses instead of photo ID

Answer

While not always required, a thumbprint is recommended as an additional safeguard when the signer cannot produce standard photo identification and credible identifying witnesses are used instead.

Question 4

Can an Arizona notary use correction fluid (white-out) to fix an error in their journal?

Accepted Answer

No — draw a line through the error, correct it, and initial

Answer

Correction fluid destroys the original entry and raises suspicion of tampering. The proper method is to draw a single line through the error (keeping it legible), write the correction, and initial and date the change.

Question 5

An Arizona notary retires and wants to give their journal to a fellow notary for safekeeping. Is this appropriate?

Accepted Answer

No — the journal should be retained by the notary or surrendered to the Secretary of State

Answer

A notary's journal is a personal official record. Upon retirement, the notary retains it for the required period or surrenders it to the Secretary of State — not to another notary.

AZ Notary - Arizona Notary Exam Practice Test

AZ Notary - Arizona Notary Exam Practice Test

AZ Notary Notary Journal Record Keeping 4