AZ Notary Notary Journal Record Keeping 4

Question 1

An Arizona notary's journal is full. What should they do?

Accepted Answer

Start a new journal and securely store the completed one

Answer

Dispose of the full journal and start fresh

Answer

Transfer entries to a digital format and destroy the paper journal

Answer

Send the full journal to the Secretary of State

Question 2

Which of the following is NOT typically recorded in an Arizona notary's journal entry?

Accepted Answer

The signer's date of birth

Answer

The type of notarial act performed

Answer

The date and time of the notarization

Answer

The type of identification presented

Question 3

A notary's journal entry shows a thumbprint was taken. In Arizona, when is a thumbprint typically recommended?

Accepted Answer

When the signer uses credible identifying witnesses instead of photo ID

Answer

For every notarization without exception

Answer

Only for real estate documents

Answer

Thumbprints are prohibited in Arizona

Question 4

Can an Arizona notary use correction fluid (white-out) to fix an error in their journal?

Accepted Answer

No — draw a line through the error, correct it, and initial

Answer

Yes, as long as they initial the correction

Answer

Yes, but only within 24 hours of the entry

Answer

Only for minor spelling errors

Question 5

An Arizona notary retires and wants to give their journal to a fellow notary for safekeeping. Is this appropriate?

Accepted Answer

No — the journal should be retained by the notary or surrendered to the Secretary of State

Answer

Yes, any notary can hold another's journal

Answer

Yes, if both notaries sign a transfer agreement

Answer

Only if the fellow notary works in the same office

Question 6

How should an Arizona notary handle a journal entry when the signer refuses to sign the journal?

Accepted Answer

Refuse to perform the notarization

Answer

Proceed but note in the journal that the signer declined to sign

Answer

Have a witness sign the journal on the signer's behalf

Answer

Skip the journal entry entirely