FREE AZ-Notary Notary Journal Record Keeping Questions and Answers

Question 1

Which of the following is NOT a required element for a notary journal entry in Arizona?

Accepted Answer

The signer's occupation

Answer

The fee charged for the notarial act

Answer

The date and time of the notarial act

Answer

A description of the document being notarized

Question 2

How must an Arizona notary's paper journal be formatted?

Accepted Answer

As a permanent, bound register with sequentially numbered pages

Answer

In a loose-leaf binder with numbered tabs for each month

Answer

In any format, as long as the entries are in chronological order

Answer

As a collection of individual certificates stored in a file folder

Question 3

If a notary's journal is lost or stolen, the notary must notify which agency within what time frame?

Accepted Answer

The Secretary of State within ten days

Answer

The local police department within 24 hours

Answer

The Governor's office within 30 days

Answer

The County Recorder's office within five business days

Question 4

For how long must an Arizona notary retain their journal after the date of the last entry?

Accepted Answer

Five years

Answer

For the duration of their commission

Answer

One year

Answer

Ten years

Question 5

When identifying a signer, what information from their identification card must be recorded in the journal?

Accepted Answer

The type of ID, issuing agency, serial number, and issue or expiration date

Answer

Only the type of ID and the signer's full name as it appears on the ID

Answer

The signer's height, weight, and eye color listed on the ID

Answer

Only the serial number and the expiration date of the ID

Question 6

A notary is not required to record a journal entry for which of the following acts?

Accepted Answer

Certifying a copy of a document in the public record, if employed by a law firm

Answer

Administering an oath or affirmation

Answer

Taking an acknowledgment on a real estate deed

Answer

Witnessing a signature on a power of attorney