OSC Data Entry and Records Management

Question 1

What is the most important quality of data entered into an office system?

Accepted Answer

Accuracy and consistency

Answer

Accurate and consistent data entry ensures that records are reliable for reporting, decision-making, and compliance.

Question 2

Which filing system organizes documents by letter from A to Z?

Accepted Answer

Alphabetical filing

Answer

Alphabetical filing arranges records by name or subject in A-to-Z order, making it intuitive for name-based retrieval.

Question 3

A records retention schedule defines:

Accepted Answer

How long specific types of records must be kept before disposal

Answer

A retention schedule specifies the required storage period for each record type based on legal, regulatory, and business needs.

Question 4

When entering data, double-checking your entries against the source document is known as:

Accepted Answer

Verification

Answer

Verification involves comparing entered data against the original source to catch and correct errors before they propagate.

Question 5

In records management, 'active records' are best described as:

Accepted Answer

Records currently used in day-to-day business operations

Answer

Active records are frequently accessed and are kept close at hand in the office for ongoing business use.

OSC - Office Skills Certification Practice Test