FMLA Clinical Documentation & Records 2

Question 1

Under FMLA regulations, what is the maximum time an employer may take to provide a designation notice after receiving a completed medical certification?

Accepted Answer

5 business days

Answer

After receiving sufficient information to designate FMLA leave, the employer must provide the designation notice (WH-382) within 5 business days per 29 CFR 825.300(d).

Question 2

Which DOL form is used when an employee requests FMLA leave to care for a family member with a serious health condition?

Accepted Answer

WH-380-F

Answer

DOL Form WH-380-F (Certification of Health Care Provider for Family Member Serious Health Condition) is used when the leave is to care for a covered family member.

Question 3

An employee's FMLA medical certification states a need for intermittent leave 'as needed.' What action should the administrator take?

Accepted Answer

Contact the health care provider to clarify the frequency and duration of absences

Answer

When a certification is vague about frequency or duration of intermittent leave, the employer may contact the health care provider through HR or management, not the direct supervisor, to clarify or authenticate the information.

Question 4

For what minimum period must employers retain FMLA medical records and certifications?

Accepted Answer

3 years

Answer

FMLA regulations (29 CFR 825.500) require employers to maintain FMLA-related records, including medical certifications, for at least 3 years.

Question 5

An employer suspects a fraudulent FMLA certification. What is the correct first step under FMLA regulations?

Accepted Answer

Request a second opinion from a health care provider selected by the employer

Answer

If an employer doubts the authenticity of a medical certification, the employer may require a second opinion at its own expense by sending the employee to a health care provider of the employer's choosing, not one regularly used by the employer.

(FMLA) Certified Family and Medical Leave Act Administrator Practice Test

(FMLA) Certified Family and Medical Leave Act Administrator Practice Test

FMLA Clinical Documentation & Records 2