CRM Risk Management & Security 3

Question 1

Which concept describes the practice of keeping two separate individuals required to complete a sensitive records transaction, preventing any one person from acting alone?

Accepted Answer

Dual control

Answer

Dual control (two-person integrity) requires two authorized individuals to jointly perform a sensitive action, reducing insider threat and fraud risk.

Question 2

An organization retains paper records in a storage facility. Which environmental control is most critical to prevent physical deterioration of paper documents?

Accepted Answer

Controlled temperature and humidity

Answer

Paper records degrade rapidly when exposed to high humidity, high temperatures, or fluctuating conditions, making climate control the top preservation priority.

Question 3

When conducting a records risk assessment, 'threat' is best defined as:

Accepted Answer

Any circumstance or event with the potential to exploit a vulnerability

Answer

A threat is a potential source of harm (natural, human, or environmental) that could exploit a vulnerability in the records system.

Question 4

Under the Privacy Act of 1974, federal agencies must do which of the following regarding records about individuals?

Accepted Answer

Allow individuals to access and request corrections to their own records

Answer

The Privacy Act grants individuals the right to access federal records about themselves and request amendments to inaccurate information.

Question 5

A chain of custody document for evidentiary records must include which essential element?

Accepted Answer

A chronological log of every person who handled the records

Answer

Chain of custody requires a detailed log of everyone who accessed, transferred, or handled evidence to maintain its integrity and admissibility.

(CRM) Certified Records Management Practice Test

(CRM) Certified Records Management Practice Test

CRM Risk Management & Security 3