CRM Retention Scheduling & Disposition 3

Question 1

A 'certificate of destruction' serves what primary purpose in the records disposition process?

Accepted Answer

It provides documented proof that records were destroyed in accordance with the approved retention schedule

Answer

A certificate of destruction is a written attestation that records were destroyed on a specific date in an authorized manner, creating an audit trail and demonstrating compliance.

Question 2

Which destruction method is considered most appropriate for confidential paper records?

Accepted Answer

Cross-cut or micro-cut shredding

Answer

Cross-cut or micro-cut shredding renders confidential information unreadable and is the standard secure destruction method for paper records containing sensitive data.

Question 3

When electronic records reach the end of their retention period, 'sanitization' of the storage media refers to:

Accepted Answer

Using approved methods to render data on the media unrecoverable before reuse or disposal

Answer

Media sanitization involves degaussing, overwriting, or physical destruction of storage media so that previously stored data cannot be recovered, meeting security and privacy requirements.

Question 4

The principle of 'defensible disposition' means that an organization can demonstrate that records destruction was:

Accepted Answer

Authorized, documented, consistent, and suspended when a legal hold was in effect

Answer

Defensible disposition requires that destruction be performed according to an approved schedule, properly documented, applied consistently, and halted whenever a legal hold applies to relevant records.

Question 5

Which of the following is a common consequence of failing to apply a legal hold to relevant records?

Accepted Answer

Sanctions for spoliation, including adverse inference instructions or monetary penalties

Answer

Destroying records subject to a legal hold constitutes spoliation, which can result in severe court sanctions including adverse inference instructions, fines, or default judgment.

(CRM) Certified Records Management Practice Test

(CRM) Certified Records Management Practice Test

CRM Retention Scheduling & Disposition 3