CRM Records Lifecycle Management 3

Question 1

When applying a retention schedule, a 'trigger event' approach means the retention period starts when:

Accepted Answer

A specific event such as contract expiration occurs

Answer

Trigger-event retention ties the start of the retention clock to a meaningful business event rather than a fixed calendar date.

Question 2

Which disposition method is most appropriate for records containing sensitive personal information?

Accepted Answer

Cross-cut shredding or secure destruction

Answer

Sensitive records must be destroyed in a manner that prevents reconstruction, and the destruction should be documented for compliance.

Question 3

An organization's records continuum model differs from the lifecycle model primarily in that it:

Accepted Answer

Views records as existing in multiple simultaneous dimensions rather than sequential phases

Answer

The continuum model, developed in Australia, treats records as having plural, overlapping dimensions (creation, capture, organization, pluralization) rather than linear phases.

Question 4

What is the primary purpose of a records inventory?

Accepted Answer

To identify what records exist, where they are, and their retention requirements

Answer

A records inventory is the foundation for building retention schedules and managing the lifecycle of all record series.

Question 5

The principle of 'original order' in archival management means:

Accepted Answer

The arrangement established by the creator should be preserved

Answer

Original order preserves the creator's filing arrangement, maintaining context and evidential value of the records.

(CRM) Certified Records Management Practice Test

(CRM) Certified Records Management Practice Test

CRM Records Lifecycle Management 3