CRM Records Lifecycle Management 2

Question 1

Which phase of the records lifecycle involves transferring inactive records from office space to lower-cost storage?

Accepted Answer

Semi-active storage

Answer

Semi-active storage (often off-site or a records center) holds records that are referenced infrequently but not yet eligible for disposition.

Question 2

A litigation hold overrides a scheduled disposition because it:

Accepted Answer

Suspends destruction until legal proceedings conclude

Answer

A litigation hold (legal hold) suspends normal retention schedules to preserve evidence relevant to anticipated or active litigation.

Question 3

The term 'cutoff' in records management refers to:

Accepted Answer

The point at which a file is closed and retention begins

Answer

A cutoff is the event or date that closes a file and triggers the start of its retention period countdown.

Question 4

Which activity is NOT part of the disposition phase of the records lifecycle?

Accepted Answer

Indexing for retrieval

Answer

Indexing for retrieval is a creation/capture activity, not a disposition action; disposition involves destruction, transfer, or migration.

Question 5

A 'box-level inventory' at a records center captures:

Accepted Answer

Container information, date ranges, and disposition dates

Answer

Box-level inventories record container ID, contents description, date range, and scheduled destruction date without itemizing each document.

(CRM) Certified Records Management Practice Test