CRM Records Classification & Storage 2

Question 1

Which classification scheme uses a subject-based hierarchy with numbered subdivisions to organize records?

Accepted Answer

Decimal classification

Answer

Decimal classification (like the Dewey Decimal System) uses numbered subdivisions arranged in a hierarchical subject-based structure.

Question 2

A records manager needs to store chemical safety data sheets that must be retrieved by product name. Which primary classification method is most appropriate?

Accepted Answer

Alphabetic by subject

Answer

Alphabetic subject classification allows direct retrieval by product name without consulting an index.

Question 3

What term describes the process of physically placing a record in its designated storage location?

Accepted Answer

Filing

Answer

Filing is the act of physically placing or storing a record in its assigned location within a filing system.

Question 4

In a terminal-digit filing system with the number 24-36-15, which digits serve as the primary guide?

Accepted Answer

15

Answer

In terminal-digit filing, the last group of digits (15) serves as the primary filing guide.

Question 5

Which storage method is most efficient for high-volume active records that require frequent retrieval by multiple staff?

Accepted Answer

Centralized open-shelf filing

Answer

Centralized open-shelf filing maximizes density, allows simultaneous access by multiple users, and speeds retrieval for active records.

(CRM) Certified Records Management Practice Test

(CRM) Certified Records Management Practice Test

CRM Records Classification & Storage 2