CRM Project Management Fundamentals 2

Question 1

In records management projects, what does a Work Breakdown Structure (WBS) primarily help accomplish?

Accepted Answer

Decompose project scope into manageable deliverables

Answer

A WBS breaks the total project scope into smaller, manageable components called work packages to improve planning and control.

Question 2

Which project management document formally authorizes a records management project and names the project manager?

Accepted Answer

Project charter

Answer

The project charter formally authorizes the project and grants the project manager the authority to apply organizational resources.

Question 3

A records retention project is running two weeks behind schedule. The project manager compresses the schedule by adding resources to critical path tasks. This technique is called:

Accepted Answer

Crashing

Answer

Crashing adds resources to critical path activities to shorten duration, typically increasing cost.

Question 4

During a records digitization project, the team discovers that scanning 50,000 additional legacy files was not in the original scope. What is the correct first step?

Accepted Answer

Submit a change request through the integrated change control process

Answer

All scope additions must be processed through formal change control to assess impacts on cost, schedule, and quality.

Question 5

What is the purpose of a RACI matrix in a records management project?

Accepted Answer

Define roles and responsibilities for project tasks

Answer

A RACI matrix identifies who is Responsible, Accountable, Consulted, and Informed for each project activity.

(CRM) Certified Records Management Practice Test

(CRM) Certified Records Management Practice Test

CRM Project Management Fundamentals 2