CMCA Contracting and Vendor Management 2

Question 1

A community association's contract with a landscaping company expires next month. What is the BEST first step before the board decides whether to renew?

Accepted Answer

Review vendor performance records and compare with competing bids

Answer

Reviewing documented performance data and soliciting competing bids ensures the association receives the best value before committing to renewal.

Question 2

Which contract clause protects a community association if a vendor's employee is injured on the property during work?

Accepted Answer

Indemnification and hold harmless clause

Answer

An indemnification and hold harmless clause shifts liability to the vendor for injuries or damages caused by their employees during the contract.

Question 3

When a vendor submits a change order for additional work not covered in the original contract, the manager should:

Accepted Answer

Obtain board authorization before approving any extra expenditure

Answer

Change orders that increase contract costs typically require board approval to stay within proper authorization limits and fiduciary duty.

Question 4

A pool service vendor consistently arrives late and skips treatment steps. The contract has a performance standard clause. What is the manager's BEST course of action?

Accepted Answer

Document the violations and issue a formal notice of default

Answer

Documenting deficiencies and issuing a formal default notice follows the contract's enforcement process and creates a legal record.

Question 5

Which of the following BEST describes the purpose of a contract's warranty provision for a roofing replacement project?

Accepted Answer

It obligates the vendor to repair defects discovered after project completion

Answer

A warranty provision requires the vendor to correct defective workmanship or materials discovered within the warranty period after project completion.

CMCA - Certified Manager of Community Associations Practice Test

CMCA - Certified Manager of Community Associations Practice Test

CMCA Contracting and Vendor Management 2